Facility Rental Policies and
Procedures
The
following guidelines apply to ACC/MNC facilities and groups up to 50 people for
an indoors only event and up to 75 people if the pavilion is also utilized.
1. ACC/MNC is available to rent to
corporations, organizations, schools, clubs, and individuals, provided that
such rentals do not interfere with regularly scheduled
programs or special events. All rental
requests are subject to approval by ACC/MNC.
The person signing the rental agreement will be the responsible party
and must be at least 21 year of age.
Signer must be present at the time of the event.
2. ACC/MNC reserves the right to
cancel, deny or modify facility usage to any group for any program or purpose
which presents a potential safety liability or which appears inappropriate or
inconsistent to ACC/MNC’s mission. ACC/MNC reserves the right to approve any
promotional materials, flyers, pamphlets or advertising for an event. Please submit any promotional materials,
flyers or pamphlets with your rental request.
ACC/MNC also reserves the right to require ACC/MNC
personnel at any rental of the MNC property.
There is a cost of $10 per hour; this $10 per hour is paid in cash to
the attendant at the beginning of the event.
On the day of the event ACC/MNC attendant will meet with
the renter to introduce themselves and to discuss details and address any
specific concerns. Any problem during
the event should be reported to ACC/MNC attendant.
3. Reservations are made by
submitting a written rental request to ACC/MNC and shall
not be accepted less than two (2) weeks or more than one (year) in advance,
unless approved by ACC/MNC.
4. ACC/MNC facilities are subject to
construction, repairs and operational emergencies which may preclude use of the
rental facility. Should such
circumstances arise during a period when a rental has been scheduled, ACC/MNC
reserves the right to cancel said rental.
5. Cancellation of a reservation
within 7 days of rental date will result in loss of 50% of total fees. The security deposit is refundable. Security deposits will be accepted by check
only. No credit card deposits will be
accepted.
6. Decorations, entertainment and
activities must be approved by ACC/MNC. No
decorations will be permitted where such decoration requires the use of paste,
glue, tacks, nails or other materials that will in any way mar or damage posts,
ceilings, walls, fixtures, tables or chairs.
All decorations must be removed
by the end of the scheduled event.
7. The renter agrees to bear all
responsibility for damage or destruction to the property. The renter assumes full responsibility for
any and all damages caused by caterers, guests or subcontractors. In the event of damages the renter will be
invoiced for all damages.
8. ACC/MNC reserves the right to
monitor the sound level of music or other entertainment.
9. ACC/MNC does not provide storage
for equipment or goods brought onto the grounds for rentals
and assumes no liability for lost, stolen, or damaged items. Set-up of such equipment may begin two hours
prior to the event. Earlier set-up will
be permitted only with advanced approval.
10. Clean-up is the responsibility of
the renter and must be completed within one hour of the end of the event. Containers will be provided and all refuse
must be placed in the appropriate containers.
Any clean-up that is required by ACC/MNC following the event will be
deducted from the renter’s deposit.
Clean-up charge is $50 per hour with a one hour minimum charge.
11. Ohio Revised Code 4301 prohibits
consumption of alcoholic beverages or tobacco on or in any city-owned property. In addition no controlled substances or fire
arms are allowed on the property. No
boating, swimming or ice skating is allowed.
No open fires are permitted in the City of Aurora-owned properties except
in park grill units.
BRING YOUR APPROVED
RENTAL AGREEMENT WITH YOU ON THE DAY OF YOUR EVENT!!
I have
read the conditions herein and agree to abide by all provisions listed.
___________________________________________ Date:_____________
Signature required
Return signed Facility Rental
Policies and Procedures to:
ACC’s/ MNC